Sometimes you have team meetings on your Outlook calendar that you know that you will not attend because you’ll be physically or mentally somewhere else, for example Borneo. You don’t want these meetings on your calendar, or else your iOverlord will cheerfully interrupt your pristine vacation with a reminder of the soul-crushing task you can look forward to at that same time next week. Solution: delete the meetings from your calendar. The fabric of space-time wrinkles, though, if you are the organizer of a meeting, and you expect the rest of your team to work diligently while you’re reclining against a gum tree sipping an absinthe cocktail watching the sun set.
The wrinkle occurs because Outlook 2007, unlike previous versions, requires a meeting organizer to send out an update if the organizer removes the meeting from his calendar. This means that if you, as a meeting organizer, remove a meeting from your calendar, the meeting gets removed from everyone’s calendar (everyone in the meeting, that is). No one sees a meeting reminder, no one attends the meeting, work doesn’t get done, money doesn’t get made, the company starts on fire, and all is lost. You return from Borneo as The Guy Responsible for the Disaster. Don’t be that guy.
The solution? Play the game by yourself. When you remove a meeting from your calendar, Outlook presents you with an email containing the meeting update, i.e. cancellation notice. Outlook dictates that you ABSOLUTELY MUST send this email; there is no way out it. However, you have control over the recipients of this email. Only the recipients of this email will have the meeting removed from their calendars. Simply replace the entire list of recipients with just your email address, and hit “Send”. You will be the only one who receives the meeting cancellation notice. So while your team is busy being pestered about yet another upcoming meeting, you can romp about, knee deep in a mangrove swamp, blissfully unaware.